Property management software for small landlordsRent, books, leases and repairs in one place.
Under fifty doors you are the leasing agent, the bookkeeper, the maintenance coordinator, and the person answering the phone. The software's job is to stop you being the filing cabinet as well.
Rent that lands somewhere it can be explained
Residents pay by card or bank transfer through your own connected Stripe account, and the confirmed payment posts to that resident's ledger and allocates against what they owe. Cash, checks, and transfers you take outside the system get recorded on the same ledger, so there is one place that knows the balance.
Charges are created before payment, not reconstructed after it. Rent generates on the due day the lease specifies, late fees follow the rule that lease actually carries, and a payment dated before a fee accrued can take that fee back off rather than leaving a charge nobody can justify.
- Card and bank payments through your own Stripe account
- Cash, check, and transfer recorded on the same ledger
- Rent generated automatically on the lease's own due day
- Late fees applied from the signed lease, not a global setting
Books your accountant will not send back
Expenses get logged against the property, the unit, and where relevant the resident, with the receipt attached and the category set once. Mortgage principal is kept separate from interest, capital items are tracked apart from repairs, and security deposits are treated as money you may owe back rather than as income.
That produces a per-property profit and loss, a rent roll a lender will read, A/R aging, vendor 1099 figures, and a year-end package that is Schedule-E-ready — plus a QuickBooks-ready export when your accountant would rather work in their own tool.
- Per-property profit and loss
- Repairs separated from capital improvements
- Deposits tracked as a liability, per resident
- Rent roll, A/R aging, 1099 figures, and a QuickBooks-ready export
The paperwork, in one place instead of six
Applications come in through a link you control, with the documents and references attached to the application rather than scattered across your inbox. Leases are built from your own template or an uploaded PDF and signed electronically with consent, timestamps, and a certificate of completion.
After signing, the same record carries the move-in charges, the condition photos, the signed addenda, the renewal date, and every notice — so the answer to what did we agree is one place, not a search across email, a phone camera roll, and a drawer.
- Applications with documents and references attached
- Lease templates per property type, whole-unit or per-room
- Electronic signing with a completion certificate
- Renewals offered before the lease lapses
Repairs that close instead of drifting
Residents report a repair from their portal with photos, which is enough detail to decide whether it is an emergency before anyone drives anywhere. You assign a vendor, the vendor gets the job as a link they can accept or decline, and the cost lands on the property's books when the invoice does.
Inspections use a consistent room order with photo evidence, and findings become tickets rather than dying inside a PDF. Nothing here needs a maintenance coordinator; it needs the work not to fall out of your head between Tuesday and Friday.
- Photo maintenance tickets from the resident portal
- Jobs sent to vendors as a link they accept or decline
- Invoices categorized to the right property when they arrive
- Move-in, routine, and move-out inspections with photo evidence
What RentCaddie does not do
Where it is honestly not the right tool.
- It is not an enterprise accounting suite. No double-entry general ledger, no accounts payable or bill-pay, and no trust-accounting compliance module.
- It does not manage community associations or commercial lease administration.
- It does not screen applicants itself. You choose a screening provider and remain responsible for your criteria, your decision, and any required notices.
- Money only moves in. Refunds and deposit returns are tracked, dated, and itemized; you send the funds.
- It is not free. If a free listing-and-collection tool covers everything you do, that may be the rational choice — we say so plainly in our own comparison writing.
Nothing here is legal, tax, or accounting advice. Deposit rules, notice periods, late-fee limits, and licensing vary by jurisdiction — confirm yours with a qualified professional.
The parts of RentCaddie this uses
Common questions
Is RentCaddie worth it for a small portfolio?
How much does RentCaddie cost for a few rentals?
Can I record rent I collected in cash or by check?
Will my accountant be able to use it?
Can I move my data over from another platform?
Field guides on this
Terms worth getting right
- Rent ledger
- Payment allocation
- Security deposit
- Operating expense
- Capital expenditure (CapEx)
- Rent roll
- Late fee
- Work order