Customer stories

Real operators. Real numbers.

Co-living, single-family, multifamily — the operators using RentCaddie today and what changed when they switched. No stock-photo testimonials, no logos we'd have to ask permission to use.

15+

Rooms managed in production

12 hrs

Returned per week, per operator

94%

On-time rent (vs 67% manual)

15 min

From sign-up to first rent run

Co-living

Featured

Was stitching AppFolio + QuickBooks + DocuSign + a bookkeeper. Now runs everything from one tab.

Was paying $280/mo for AppFolio that couldn't price rent per bedroom. Plus QuickBooks for the books, plus DocuSign for leases, plus a bookkeeper at $400/mo. Built spreadsheets to bridge the gaps and lost 12 hours a week to admin. Switched to RentCaddie in a weekend. The Schedule E auto-categorizes every expense — banker asked for a rent roll Friday at 4pm; sent it at 4:01.

15+

Rooms

$24.8K

Monthly rent

48 hrs

Saved per month

Alex M.

Co-living operator · Southeast US · 15+ rooms · 4 houses

Single-family

Moved off AppFolio in a weekend. Tenants don't even know — the portal has my logo, my colors, my domain.

Used AppFolio for two years. The branded portal upcharge alone was $80/mo and looked like AppFolio anyway. Switched to RentCaddie, pointed mgmt.mycompany.com at it, picked my brand color. My tenants log in and see my logo. I look like a 50-unit shop running 8 doors. Saved $200/mo and a recurring 'why does it say AppFolio?' email from every new tenant.

Doors

$200/mo

Saved on tools

Tenants asking why brand changed

Beta operator

SFR portfolio · 8 doors · 3 states

Multifamily

My banker asked for a rent roll Friday at 4pm. I sent it at 4:01. Used to take half a Saturday in Excel.

Refinancing on a 12-unit and the banker wanted current rent roll, occupancy, lease expiration spread, and 12-month T-12 P&L. Used to spend 4-5 hours in Excel pulling it together. Now I generate a PDF rent roll, a CSV expense export, and a property P&L from RentCaddie in under a minute. The banker complimented the format. Refi closed 9 days faster than the last one.

Units

9 days

Faster refi close

1 min

Rent roll to PDF

Beta operator

Small multifamily · 22 units · 3 buildings

Co-living

The lease materializer was the unlock. Charges land at tenant signature, not approval — no more stale ledger rows.

Building a workspace at scale, the move-in invoice timing matters. RentCaddie's gold-standard lease finalization (charges materialize the moment the tenant signs, not when I approve) means we don't have stale charge_records floating around for prospects who never closed. Plus the ledger-truth held rule — a lease is 'held' only when ledger truth says so (real money down OR move-in confirmed OR running tenancy) — fixed our seed-data tenants blocking real approvals.

Per-room

Native pricing

1-click

Move-in invoices

Zombie charges

Epoch Trends

Workspace owner · Mid-South · co-living + workforce housing

Single-family

The portal looks like my brand. Tenants pay me, message me, file maintenance to me. RentCaddie stays invisible.

Built houses up from spreadsheets. Every time we added a tenant, my MASTER.xlsx got messier. By room 13 I was missing late fees three months in a row on one tenant — eventually wrote off $2,400. Now late fees fire automatically per the property's lateFeeDay config, autopay catches 94% of tenants on time, and the maintenance ticket system replaced a group text with 4 contractors and zero traceability.

94%

On-time rent (was 67%)

$2,400

Recovered in year 1

Properties on one dashboard

Black Bear Properties

Owner-operator · 5 houses converted to co-living · ~15 rooms

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