Per-room leasing

Rent by the room software

Renting four bedrooms is not renting one house four times. It is four leases, four deposits, four screening decisions, four door codes, and a bill nobody agreed how to split. RentCaddie is built for that shape.

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Price and list each bedroom on its own merits

Bedrooms in the same house are not worth the same amount, and a system that only holds one rent per unit forces you to pretend otherwise. Every room in RentCaddie carries its own asking rent, its own bathroom arrangement, its own photos, and its own availability date.

Your public listing page shows the rooms that are genuinely open, priced individually, with the real next-available date derived from the current resident's actual last day plus the cleaning buffer you set. When a room is not open, the page says when it will be rather than disappearing.

A separate asking rent per bedroom
Private, shared, or hall bathroom shown honestly on the listing
Availability derived from the real last day plus your cleaning buffer
A shareable link for the open rooms at one property

One lease per resident, and only their own liability

Each resident signs their own agreement for their own bedroom. Their rent, their deposit, their dates, and their balance belong to them alone — which is several liability, and it is the structure that matches renting to people who did not choose each other.

Leases are built from a template you control or from a PDF you upload, signed electronically with recorded consent, timestamps, and a certificate of completion. When a term has to change mid-lease, a signed amendment records the before and after rather than overwriting the executed document.

Reusable per-room lease templates with your own clauses and fees
Electronic signing with consent, timestamps, and a completion certificate
Signed amendments for rent, dates, bedroom moves, and adding a roommate
Staggered start and end dates across the same house

Move-in money that matches the lease it came from

Move-in for a bedroom is rarely a clean month. RentCaddie prorates the first period from the lease's own daily rate and shows the arithmetic beside the number — the days, the rate, and the total — rather than presenting a figure the resident has to take on faith.

Each resident's deposit is held and returned against that resident, on their own dates. Charges follow what their lease actually says: the fee schedule, late-fee rule, and utility terms are captured with the lease when it is issued, so changing a policy next year never rewrites a signed agreement from last year.

Prorated first rent with the working shown
A separate deposit per resident, with its own return deadline
Late-fee rules taken from the lease that resident signed
Card and bank payments, receipts, and a running balance in their portal

Turn one bedroom without touching the other three

A resident giving notice on Bedroom 3 should change exactly one thing. The room's availability updates, the cleaning is scheduled against the actual last day, the deposit-return clock starts itself the day after that resident moves out, the door code is bounded to their final day, and the listing goes back up — while three residents carry on paying and never hear about it.

The occupancy timeline shows the whole portfolio at room level, so a four-bedroom house with one empty bedroom reads as one empty bedroom instead of an occupied property. That is the number that decides where your marketing effort goes.

Notice, last day, and next-available date in one place
Room-level occupancy across every property
Cleaning and inspection scoped to the bedroom plus shared areas
Access removed on the last day, not the end of the month

Straight answers

What RentCaddie does not do

The honest list, before you spend a trial finding out.

It is not an enterprise accounting suite. Per-property profit and loss, Schedule-E-ready reporting, rent roll, A/R aging, and a QuickBooks-ready export — but no double-entry general ledger, accounts payable, or bill-pay.
Recurring autopay is still being finalized. Residents can submit card or bank payments today through the manager's connected Stripe account, with Stripe's fees and settlement timing.
It does not run background checks itself; you choose a screening provider and own the criteria, the decision, and the notices.
Deposit returns are tracked, dated, and itemized in RentCaddie, but you send the money.
Plans count active leases, so a four-bedroom house is four leases. Most platforms count units instead, which is cheaper on paper and a poor fit for the way you rent — check both against the pricing page.

Lease structure, occupancy limits, rental licensing, and utility rebilling rules vary by jurisdiction. RentCaddie is not legal or tax advice; have local counsel review your agreements.

Common questions

What is per-room lease software?

Software where one bedroom, not one unit, carries the lease. Each resident has their own agreement, rent, deposit, dates, and balance, and a room can be re-rented without ending anyone else's tenancy.

Can I set a different rent for each bedroom?

Yes. Each room carries its own asking rent, its own bathroom arrangement, and its own availability date, and the public listing shows them priced individually.

How does move-in rent work when someone starts mid-month?

The first period is prorated from the daily rate defined by that resident's lease, and the days, the rate, and the total are shown together so the number can be checked rather than trusted.

Does renting by the room mean four separate deposits?

Under per-room leases, yes — each resident pays and is returned their own deposit, and each deposit runs on that resident's own move-out deadline under state and local rules.

Can one house have both a whole-unit lease and per-room leases?

Yes. A property can be rented as a whole unit or room by room, so a group renting three bedrooms together plus one separately is a supported arrangement.